Using Outlook Calendar Web App

Accessing Your Calendars:

1.      Navigate to your Westminster email online by going to Faculty and Staff Resources > Email.

2.      Once signed in, click on the calendar icon on the bottom left of the page.

3.      On the left of that page, you can see which calendars are currently checked. Only the events of the checked calendars will show up. You must have at least one calendar checked at all times. Any events that you create or accept from your Westminster account will show up under the standard “Calendar”.

4.      Any additional calendars that you have access to will show up under the “Other calendars” dropdown. You must request access to these other calendars by submitting Shared Outlook Calendar requests through the Help Desk Portal. 

Creating Events:

1.      Once on the calendar page, click the “New Event” button.

2.      You will now have a window where you can enter in the event title and all of the relevant details. Enter the event name in the space where it says “Add a title”.

3.      Invite attendees by typing in their name or Westminster email address. If you want to add any non-Westminster members to your event, you will need to type out their full email address. By clicking “Optional”, you can add both optional and required attendees, or just one or the other. 

4.      Below that, you can click the little calendar icon to change the date of the event. 

5.      You can set the time of the event by either selecting a time from the dropdown, or manually typing in the start and end times. You can also click the “All day” button to make the event last all day 

6.      Clicking “Custom” on the end time will bring up another space below where you can make the end date happen on a different day than the start date. 

7.      You can choose to make the event repeat every day, week, month, or year, or you can choose a more custom repeat setting by clicking “Custom”. You can then choose to repeat the event only 2 days a week, every other month, etc. 

8.      In the box that says “Search for a room or location”, you can enter the name of the building and office number that you might be meeting in, the name of an off-campus location, or even choose to make the meeting a Teams meeting by clicking “Add online meeting” then “Teams meeting”.

9.      You can click “Remind me” to choose to get a notification for the event at a certain time beforehand.

10.  In the final area, you can write a description of the event and attach and documents that will be helpful or necessary.

11.  Once the event has all of the necessary details, click “Save”.  

12.  You can always go back and edit the event by selecting it from your calendar and clicking “Edit”.